Type the name of the person whose folder you wish to open and click Add Create a shared mailbox in Office 365 Exchange and send e-mails with the shared mailbox address from your personal Outlook. Right click on your name in the folder list. Repeat steps 2-7 for the folder(s) you wish to share.Īccessing another person's folder(s) using OWA. Click the + icon and type the name of the person you are sharing the folder with and click Add. Right click the folder you wish to share and select Permissions. Select the desired permission level (Reviewer is recommended) - Folder visible must be a selected option. 
Type the name of the person you are sharing the folder with and click Add. Right click on your name in the Mailbox list. The folder will appear at the bottom of your folder list. Under Mailboxes, 'Open these additional mailboxes:' click on the Add button and type the person's name in the window (e.g., Jane Doe), and click the OK button. Select your Office 365 account and click the Change button. To open another persons folder(s), you need to make sure that you have been given permission to their Mailbox account and the Folders/Subfolders in that Mailbox account that you wish to access (e.g., See steps 1-7 above). To share additional folders/subfolders, right-click on the folder or subfolder you wish to share and follow steps 2-7 above.Īccessing another person's folder(s) using Outlook. Click on the person's name and select the appropriate permissions from 'Permission Level:' drop down list (e.g., Owner, Contributor.). Select Properties or Sharing Permissions (depending on your Outlook version) and click Permissions tab. icon and choose Folders icon to view all folders) Right click on the folder you wish to share (if wanting to share a subcalendar or contacts, you will need to click the. Now you will need to give permissions to the actual mail folder, subcalendar or contacts. The option "Folder Visible" must be selected. Reviewer rights are recommended at the Mailbox level. Select the person you wish to give permission to from the address list and press the Add button. Right-click on your Mailbox name (e.g., Mailbox-Doe, Jane) and select Folder Permissions. How to access shared mailbox office 365 outlook password#
Notice how you weren't asked to provide a password when you created the shared mailbox The account has a password, but it's system-generated (unknown). Every shared mailbox has a corresponding user account. The process for sharing your Mailbox and your Individual folders is the same. To access a shared mailbox, a user must have an Exchange Online license, but the shared mailbox doesn't require a separate license. First, you need to give the person permission to access your Office 365 e-mail account Mailbox (e.g., Mailbox - Doe, Jane) then you need to give the person permission to access each Folder/Subfolder you want to share. If you would like to give a person permission to access a folder in your Office 365 account it involves giving permission in two places.
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